GDPR Privacy Notice
Acknowledgement of Our GDPR Privacy Notice Statement
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Introduction
This GDPR Privacy Notice supplements our general Privacy Policy and specifically addresses how Evident BD Ltd ("we," "us," or "our"), as a UK-based provider of business intelligence, visual analytics, and software development services, processes personal data in accordance with the General Data Protection Regulation (GDPR) when handling data of EU residents.
Scope of This Notice
This notice applies to:
- EU residents whose personal data we process
- Data processing activities subject to GDPR
- Business intelligence and analytics services provided to EU clients
- Software development services involving EU resident data
- Website visitors from the EU
Our Role Under GDPR
Evident BD Ltd acts as both:
- Data Controller: When processing personal data collected directly through our website, marketing activities, and business operations
- Data Processor: When processing personal data on behalf of our EU clients through our business intelligence, analytics, and software development services
GDPR Principles Compliance
Lawfulness, Fairness, and Transparency
We process personal data under the following legal bases:
- Contractual Necessity:
- Delivering contracted services
- Managing client relationships
- Processing payments
- Providing technical support
- Legitimate Interests:
- Service improvement
- Security measures
- Business development
- Analytics and research
- Legal Obligations:
- Regulatory compliance
- Tax requirements
- Legal proceedings
- Consent:
- Marketing communications
- Optional cookies
- Feature optimization
- Newsletter subscriptions
Purpose Limitation
We collect and process personal data only for specified, explicit, and legitimate purposes:
- Service Delivery:
- Business intelligence implementation
- Analytics solutions development
- Software development and maintenance
- Technical support provision
- Business Operations:
- Client relationship management
- Contract administration
- Financial processing
- Compliance management
Data Minimization
We implement data minimization through:
- Collection Limitation:
- Only necessary data fields
- Purpose-specific collection
- Regular data reviews
- Storage Limitation:
- Defined retention periods
- Regular data cleanup
- Archive procedures
Accuracy
We maintain data accuracy through:
- Data Quality Measures:
- Regular verification
- Update procedures
- Correction mechanisms
- Client Data Management:
- Data validation tools
- Quality control processes
- Error correction procedures
Data Subject Rights Under GDPR
We facilitate all GDPR data subject rights:
Access Rights
- Right to confirmation of processing
- Right to access personal data
- Right to processing information
- Right to data portability
Control Rights
- Right to rectification
- Right to erasure
- Right to restrict processing
- Right to object to processing
- Rights regarding automated decision making
Exercise of Rights
We provide mechanisms for EU residents to exercise their rights through:
- Online Tools:
- Self-service portals
- Preference centers
- Data access requests
- Direct Contact:
- Data Protection Officer
- Online forms
- Email requests
International Data Transfers
Transfer Mechanisms
We ensure compliant data transfers through:
- Standard Contractual Clauses (SCCs):
- Updated EU SCCs
- UK International Data Transfer Agreement
- Additional safeguards as required
- Adequacy Decisions:
- UK adequacy decision compliance
- EU adequacy decision monitoring
- Regular review of transfer mechanisms
Transfer Safeguards
We implement additional safeguards:
- Technical Measures:
- End-to-end encryption
- Access controls
- Security monitoring
- Organizational Measures:
- Data protection training
- Transfer impact assessments
- Sub-processor controls
Data Protection Officer
Our Data Protection Officer oversees GDPR compliance:
- Evident BD Ltd
- 620 London Road
Grays, RM20 3HX
United Kingdom
Email: [email protected]
Security Measures
We implement appropriate technical and organizational measures:
- Technical Security:
- Encryption at rest and in transit
- Multi-factor authentication
- Access control systems
- Regular security audits
- Penetration testing
- Monitoring and alerting
- Organizational Security:
- Staff training
- Security policies
- Incident response procedures
- Regular compliance reviews
Data Breach Procedures
We maintain comprehensive breach management procedures:
- Detection and Assessment:
- Monitoring systems
- Impact evaluation
- Risk assessment
- Notification Procedures:
- Supervisory authority notification within 72 hours
- Data subject notification when required
- Client communication protocols
Updates to This Notice
We regularly review and update this GDPR Privacy Notice. Material changes will be communicated through:
- Website notifications
- Email communications
- Client updates
- Service announcements
Contact Information
For GDPR-related inquiries:
Data Protection Officer
Evident BD Ltd
620 London Road
Grays, RM20 3HX
United Kingdom
Email: [email protected]
Last Updated: 20th February 2025